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RESPONSIBILITIES OF THE BOARD

Board composition

Approved schedules of board meetings

• 2016

• 2017


Role of the board in Corporate Strategy

The Board reviews, analyzes, and amends the vision, mission, and strategy map of the Authority. They likewise analyze and approve corporate strategies and performance measures prior to presenting with the Governance Commission on GOCCs (GCG).

The Board conducts Annual Policy Review and Program Assessment and Planning Workshop and Annual Performance Assessment of individual Board of Directors, Chairman, and the Administrator.

The Board promulgates and adopts the corporate governance rules and principles in accordance with the approved PCA Manual of Corporate Governance.

The Board also ensures the adequacy of internal control practices, accuracy, and reliability of financial reporting, and compliance with applicable laws and regulations.

How does the board oversee the implementation of the corporate strategy?
The Board monitors & oversee the implementation of the corporate strategy as it is being discussed over every committee meetings of the Audit and Governance Committees. The Management reports to the Board on a monthly basis.

When did the Board reviewed the corporate strategy?
During the Planning & Assessment Workshop held in Tagaytay on 20-22 May 2015, the Board has reviewed the corporate strategy of PCA for CY 2015. On 16 September 2015, the Board has reviewed & approved the vision, mission, & corporate strategy of the Philippine Coconut Authority.

Code of Ethics
The provisions of the Code of Ethics shall apply to all officials and employees of PCA. It is the duty of all PCA officials and employees who witness or become aware of any violation of the Code of Ethics by any PCA personnel, or any attempted or consummated act of graft and corruption involving any PCA personnel, to report the same at the earliest possible time to the Legal Affairs Service of the Authority.

Board committees’ accomplishment report

Access to information (board materials)
As per Board Resolution #013-2008, all board matters should be submitted to the Board thru the Office of the Corporate Secretary 5 working days before the scheduled board meeting.

Internal Control (including Internal Audit)
The Internal Audit Service is directly reporting to the Audit Committee on a regular basis

Risk management system

Board appraisal system

Corporate Secretary

Name:                      Atty. Andrew Ian P. Edrada

Contact:                   8F, PCA Bldg., Elliptical Road, Diliman, Quezon City
                               (02) 920 2968                             
                               This email address is being protected from spambots. You need JavaScript enabled to view it.

Education:               Bachelor of Law
                               University of Santo Tomas
                               
Masters in Management – Business Management
                               Aurora State College of Technology – Baler, Aurora
                               
Bachelor of Science in Community Development
                               University of the Philippines – Diliman

Others:                    Member – Integrated Bar of the Philippines
                               Member – Alpha Phi Omega International Service Fraternity
                               Volunteer – Legal Network for Truthful Election

2015 GCG-PCA Performance Scorecard

2016 GCG-PCA Performance Scorecard

DISCLOSURE AND TRANSPARENCY

Audited Annual Financial Reports

Date Published

Year of the Report

Date Receipt from COA

 September 10, 2014 

2013

 September 08, 2014 

 September 03, 2015

2014

 September 01, 2015

 September 29, 2016

2015

 September 27, 2016

 Annual Reports

Date Published

Year of the Report

 January 31, 2014

2013

 February 6, 2015

2014

 December 14, 2016

2015


Corporate Objective

The PCA strategic map which contains PCA’s mission & vision and strategic objectives can be found on our website (Click Here). This is where the PCA anchors all measures of performance. For 2016, the outlook is

• to plant 23 million coconut palm nationwide
• to support the operationalization of 25 coconut hubs strategically placed naionwide
• to support the federation of 34 KAANIB SCFOs at the provincial level
• to ensure 240 KAANIB SCFOs are generating their own revenue
• to establish 500 community-based coconut nurseries
• to assist 100,000 coconut farmers affected by Typhoon Yolanda
• to recover 60% of CSI-Infseted coconut palms treated
• to facilitate and secure 20 new coconut -based investments worth P3 million and above
• to obtain an ISO 9001:2015 Certification
• to establish a competency baseline on the PCA Competency Framework

     
Financial Performance Indicators

*Full disclosure of all financial matters & transactions were included in the annual financial report.

 

Non-financial performance indicators

Employee Engagement & Satisfaction

Focusing on employee’s satisfaction allows an organization to create a workforce of engaged & loyal employees. The increased morale of the employees will result to a better performance of the whole organization. By improving the workplace for the employees, PCA shows that it cares about the welfare of its employees. Specific objectives related to employee’s satisfaction include giving greater responsibility to the staffs, rewarding exceptional work, creating a positive work environment, promoting teamwork, and communicating openly with the employees. Team building and seminars on Gender and Development (GAD) helps improved the camaraderie among the personnel of the PCA.

 

Quality of Work

The quality of work produced by the office affects its reputation and amount of business it receives. Consistency is also a key factor in improving the quality of service. When an organization consistently offers high-quality products and services, it gains positive reputation that potentially leads to more customers coming back for more.

 

Customer Service

Along with a quality product or service, an excellent customer service amplifies exponentially the overall satisfaction of a customer. Making customers feel valued encourage them to interact more with the organization in the future. Improved customer service is only possible thru continuous employee trainings and education. Monitoring employees’ interaction with customers will help the organization to correct & improve its service. Surveys & informal conversations with the employees also help assess the level of customer service currently being provided and which areas are in need of improvements.

 

Public Relations

A good public image is a good investment. Improving the way the general public views PCA can mean increased partnerships and stronger relationship with the community. Potential objectives include maintaining a professional image, establishing a positive social media presence, & giving back to the community.

Details of Whistleblowing policy

BIOGRAPHICAL DEATILS
LEONCIO B. EVASCO Jr. (CHAIRMAN) View Biodata
Qualifications  :  A.B. Philosophy, Theology, M.A. Public Administration
Date of first Appointment  :  08/01/2016
Relevant Experience  :   
Other Directorship of GOCCs & PLCs  :  Cabinet Secretary - Office of the President
Municipal Mayor - Maribojoc, Bohol
Office-In-Charge - Davao city Engineer's Office
Chief of Staff - Davao City Mayor's Office
Chief of Staff  - Congressman R. Duterte
Head - Davao City Economic Enterprise
Chief of Staff - LGU-Davao City
ALAN P. TANJUAKIO (MEMBER) View Biodata
Qualifications  :  Bachelor of Commerce, Major in Management
Date of first Appointment  :  November 2016
Relevant Experience  :   
Other Directorship of GOCCs & PLCs  :  Councilor - Barangay 16 Tacloban City
Board Member - Philippine Chamber of Commerce & Industry
Member - Rotary Club International
Member - CANU-City Anti-Narcotics Units
President - Central Tacloban Filipino - Chinese       Volunteer Fire Bregade, Inc.
Member - Philippines Jaycees, Inc.
Member - Leyte Shooters Association, Inc.
Member - Tacloban City Advisory Counsel
Finance Committee - Papal Visit, Archdiocese of   Palo
ABUNDIO EDICIO G. DELA TORRE (MEMBER) View Biodata
Qualifications  :  B.S. Business Management , Managers Course (UP)
Date of first Appointment  :  11/27/2014
Relevant Experience  :   
Other Directorship of GOCCs & PLCs  :  Chairperson - Education for Life Foundation
Vice-President - Philippines Rural Reconstitution   Movement
Board Member - Polythecnic University of the       Philippines
AVELINO L. ANDAL (ADMINISTRATOR) View Biodata
Qualifications  :  A.B. Philosophy, M.A. Philisophy
Date of first Appointment  :  11/08/2016
Relevant Experience  :   
Other Directorship of GOCCs & PLCs  :  General Manager - ALA Engineering Industries
Chairman - American Builders Corp.
Editor-In-Chief - Monday Times Group Of             Publication
Member - Quezon Metro Water District
Member - 2nd District, Quezon Provincial Board

Training and/or continuing education program attended by each director/commissioner

Statement of full compliance with the code of CG

The PCA, its directors, management, and personnel commit to fully comply with the code of Corporate Governance. The PCA strictly observes the adherence of its directors, management, and personnel to the PCA’s Manual of Corporate Governance.

Review of the GOCC’s material controls (including operational, financial and compliance controls) and risk management systems 

Statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC’s internal control/risk management systems

The Board Audit Committee is a standing committee of the Board of Directors. The purpose of the Committee is to assist the Board in fulfilling its
oversight responsibility relating to:

i.   The integrity of the Authority’s financial statements and internal control system (including the implementation and effectiveness of internal control over financial reporting);

ii.   The performance of internal audit services function;

iii.  The annual independent audit of the authority's financial statements, the engagement of the independent auditors and the evaluation of the independent auditor's qualifications, independence and performance.

In discharging its responsibilities, the Committee is not itself responsible for the planning or conduct of audits or for any determination that the Authority’s financial statements are complete and accurate or in accordance with generally accepted accounting principles. This is the responsibility of management and the independent auditors.

CORPORATE SOCIAL RESPONSIBILITY

Customers’ welfare

Policies:

• Continuing Commitment (No Noon Break Policy)

 

Activities:

The PCA has set protocols & standards that are related to environment conservation, regulation in cutting coconut trees, as well as testing and analysis of coconut-based products to ensure compliance to health standards. PCA has also strengthened its Integrated Pest Management to mitigate & prevent infestations and support an ecologically-balanced system.


Interaction with the communities

Policies:

• Community-Based Approach in Implementing Its Projects

• Strategically Downloading of Services thru Organized Groups

• Capacitating the Small Coconut Farmer's Organization

 

Activities:


Trainings & Seminars

The Philippine Coconut Authority conducts trainings & seminars to boost the knowledge and skills of the coconut farmers. These activities are implemented by gathering the members of the coconut farmers’ associations, cooperatives, & organizations in a specific venue with at least 50 members & participants. Depending on the topic, a resource person is invited to act as a speaker or facilitator. Each participant is given the privilege to ask questions related to the topic. Thus, it is a must that the resource person be well knowledgeable about the topic. The PCA further discloses through articles & news releases its efforts in the recovery & rehabilitation of areas affected by CSI and typhoon Yolanda & Nona.

Farmers’ Meetings & Conferences

With regards to farmers’ meetings & conferences, coconut farmer-officials of associations, cooperatives, & organizations are gathered to present their ideas for a particular issue that they encounter in coconut production, processing or marketing. In these events, everyone is entitled to present their ideas. These ideas are consolidated and refined to come up with agreements for the solution to the issues.

Field Visits

In field visits, PCA personnel visits the coconut farms of farmers to experience personally the issues associated in PCA’s project implementation. In this way, the farmers are personally advised with information and knowledge particularly for the farmers’ situation. This activity is either planned or unplanned activities of the field personnel.

Techno Demonstration

Part of technology dissemination is the technology demonstration or techno demo. This can be done either through part of the training activities or one on one with farmer during field visit. This is to impart new skills like coconut processing or farming activities like coconut production techniques.

Project Assessment/Evaluation

This is the work done by the regional field personnel, the central office and the audit committee. This is required as a means to monitor and evaluate the result of project implementation. At the regional office, it is indispensably required to assess the project implementation in the field-level. At the central office, this activity will result to fix any loopholes especially in revising, if required, the policies & guidelines being followed in implementing the project. The audit committee, on the other hand, look into how the implementation of the project follow the approved guidelines and other issuances related especially the financial aspect.

 

Environmentally-friendly Value Chains

Policies:

• Strict Implementation of Schedule of Air conditioning in the Office

• Use of Solar Energy for the Central Office

• Participation in the Recovery & Rehabilitation of Typhoon and CSI-afflicted Areas

• Implementation of Documents Tracking System to Reduce Paper Use

• Lights Off Policy For Non-front Services During Lunch Break

 

Activities:

Practice Conservation

With the awareness of climate change, every employee has been encouraged to practice conservation. Habits as simple as turning off the lights, pulling off electrical switches while leaving the room and during rest hour are being taught to PCA employees. Water needs also to be conserved. In the office, everyone is required to conserve water. Taking short showers, fixing leaking pipes, closing the faucet while brushing teeth, recycling water, & using water saving appliances are some of the steps that PCA are taking to preserve water.

Travel Habits

Driving and flying are two areas where PCA applies environmentally friendly practices. PCA personnel are required to choose fuel-efficient travel options, travel less, and pick more direct routes to save on fuel. Those employees near the office are encouraged to walk. This is not only to save fare but also serves as an exercise.

Reduce Use of Harmful Chemicals

Hazardous Chemicals like paint oil, ammonia and other chemical solutions when disposed openly, can cause pollution in the air and water as these chemical can seep into the groundwater. PCA is promoting the use of agricultural grade salt fertilizer for coconut to reduce the use of these chemicals. The polluted air and water can have serious consequences on human health. Proper disposal of the chemical remnants is a priority of our field personnel as well as imparting this practice to our coconut farmers.

Composting

PCA promotes composting. Composting is an easy process that takes the remains of plants and kitchen waste and converts it into rich nutrient food for the plants that helps them grow. It reduces the amount of garbage that goes to the landfills which pollutes the air and soil. It also provides an organic fertilizer for the plants.

Recycling

PCA advocates recycling. PCA personnel are required to reuse papers, clips, fasteners, paper bags, plastic bags, bottles, and other recyclable materials to save on government funds and minimize the generation of waste.

Contact details for complaints of other stakeholders
The Philippine Coconut Authority upholds the highest quality of service for our stakeholders and if by any means we fail to meet your standards, kindly let us know by doing any of the following:

Method 1:  
Accomplish our Feedback Form available in all of the PCA offices and put in the box at the Public Assistance and Complaints Desk;

Method 2:
Send your feedback thru these avenues:

• Phone call at (02) 928 4500 to 09 local 404 or 405
• Letter addressed to:

  Marcel C. Cuaresma
  OIC-Human Resource Division
  Philippinen Coconut Authority
  5F PCA Building, Elliptical Road
  Diliman, Quezon City

• E-mail at This email address is being protected from spambots. You need JavaScript enabled to view it.
• Talk to our Front Desk Officer (FDO)/Officer of the Day

 

·         Employees’ welfare and development

Welfare (policies, programs and relevant data)
As a major GOCC, PCA is aware of its responsibility to its employees. We recognise that our employees are our single most valuable asset and we strive to be an employer of choice.

Empowering People

We promote career development and PCA provides its employees with access to relevant training and development schemes through in-house training, educational assistance, participation in external seminars and encouraging professional memberships. Our aim is to ensure that we have a highly trained and motivated workforce, capable of meeting the highest standards required by our stakeholders.

Equal Opportunities

PCA is committed to equal opportunities in all areas, with people gaining promotion on merit. PCA recruits, trains, promotes, and retains skilled and motivated people irrespective of sex, age, marital status, disability, sexual orientation, race, religion, ethnic, or national origin.

Whistleblowing

In line with PCA’s commitment to promote a culture of transparency and responsibility, we welcome the reporting of genuine and serious grievances, or alleged breached of Company policy. No employee will suffer as a consequence of notifying such alleged breaches in accordance with PCA’s Whistleblowing Policy. 

Training and Development (programs and relevant data)

• 2015

• 2016

Whistleblowing policy and procedures (including protection of reporting employee/s from retaliation)